Pricing philosophy

Transparent pricing that grows when you grow, and dips when you dip.

We want Sapling to have the most transparent pricing in the space. Base CRM pricing is based on annual total revenue, not seats, constituent counts, donor counts, or locked feature tiers.

Based on revenue

Your annual total revenue sets the base price, so the bill can move with the organization.

Not based on seats

Invite the team that needs to do the work without turning every colleague into a pricing event.

Not based on feature gates

Small and large teams should both get the real Sapling suite, not a stripped-down fundraising database.

What changes beyond base CRM

Beyond the base price, you pay for three things.

These are usage-based because they have real underlying costs. Separating them keeps the core CRM simple while making the variable parts easier to understand.

Orchid AI usage->AI work has real compute cost. Sapling keeps Orchid usage separate so short help, import review, donor research, and deeper analysis can scale honestly.Transactional email usage->Receipts, stewardship, event reminders, appeals, and notices depend on reliable sending infrastructure. Higher volume should be visible, not buried.Storage->Receipts, files, attachments, imports, exports, and long-term donor history take durable storage. Teams should know what grows and why.

Base platform pricing

Sapling Seed has no platform fee under 100k annual revenue.

To better serve the nonprofit sector, organizations under 100k in annual total revenue can start with no base platform fee. When an organization grows past that point, Sapling starts at $100/month and moves with revenue over time.

Sapling Seed tier

Base platform fee for organizations under 100k annual total revenue.

Growth pricing

$100/mo+

Starts at 100k annual total revenue and adjusts up or down as revenue changes.

Discounts and trial

Quarterly and annual discounts exist. Teams can start with a free trial, then generate custom pricing when they are ready to model usage and upgrade packs.

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Custom quote builder

Want a quote with usage and upgrade packs built in?

Orchid can walk through revenue, usage, timeline, and optional support so the quote reflects how your team will actually use Sapling.

Build your Sapling quote with Orchid

Answer a few guided questions and Orchid will shape the quote around revenue, usage, timing, and support needs.

What is your annual total revenue?

Will you use Orchid, email, storage, or upgrade packs?

Do you want monthly, quarterly, or annual pricing?

Enterprise and complex teams

Large organizations can contact us directly for a custom quote.

For complex implementation, security review, procurement, bundled consulting, multi-entity setups, or unusual usage needs, we can build a quote with the right structure from the beginning.

Questions?

Send a sales request into our review queue or email us directly. Either way, we will help you understand what applies.

Request sales help Email us directly